Ledgered Privacy Policy

Effective date: 9/28/2026
Ledgered ("Ledgered," "we," "us," or "our") respects the privacy of the people and organizations that contact us. This Privacy Policy explains how we collect, use, and disclose information when you visit our website, submit a Request Services form, or contact Ledgered.

Information we collect

When you contact Ledgered or submit a Request Services form, you may provide your name, organization name and type, email address, phone number, the services you are interested in, and information you choose to include in your message. We use this information to respond to your inquiry and discuss whether our services may fit your organization’s needs.
If you become a Ledgered client, you may provide business, financial, payroll, donor, vendor, employee, or grant-related records needed for the services you request. Information shared for an engagement is handled in connection with that engagement and may also be subject to applicable engagement terms and instructions.

Please do not submit passwords, bank account credentials, Social Security numbers, payroll files, donor lists, or other sensitive financial or personal records through the public website form. If such information is needed for an engagement, Ledgered will provide instructions for sharing it.
Information collected by the website

When you visit the website, the website host and related providers may collect technical information such as your IP address, browser and device type, pages viewed, referring page, and the date and time of your visit. Cookies or similar technologies may be used for site operation, security, and, if enabled, analytics. The specific information collected depends on the website platform and tools in use.

How we use information
Ledgered may use information to:

• Respond to inquiries and service requests

• Communicate with you, schedule conversations, and prepare proposals

• Provide and administer bookkeeping, accounting, grant, or advisory services you request

• Maintain and improve the website, protect it from misuse, and troubleshoot technical issues

• Keep appropriate business records and meet legal, professional, or contractual obligations

• Protect Ledgered, its clients, and others from fraud, security issues, or harm
   

How information may be disclosed

Ledgered may disclose information in these circumstances:

• Service providers: to providers that help operate the website or business, such as website hosting, form processing, email, scheduling, file storage, accounting, or analytics providers, when they need the information to perform services for Ledgered.

• At your direction: to a funder, auditor, board representative, or other person when you authorize the disclosure or it is necessary to provide a requested service.

• Legal and safety reasons: when disclosure is reasonably necessary to comply with law or legal process, protect rights or safety, investigate fraud, or address a security incident.

• Business changes: in connection with a business reorganization, transfer, or similar transaction, subject to appropriate protections.
   

Ledgered does not control the privacy practices of third-party websites or services. Their own privacy notices apply to information they collect directly.

Cookies and website preferences
You can adjust cookie settings through your browser. Blocking some cookies may affect website features. If Ledgered enables analytics, advertising, or other optional tracking tools, this policy should be updated to identify those tools and explain any available choices.

How long information is kept
Ledgered keeps information for as long as reasonably needed for the purposes described in this policy, including responding to inquiries, providing services, maintaining business records, resolving disputes, and meeting applicable legal or contractual obligations. Retention periods depend on the type of information and the reason it was collected.

Security
Ledgered takes reasonable steps designed to protect information it handles from unauthorized access, loss, misuse, or disclosure. No website, email transmission, or electronic storage method is completely secure. Please do not send sensitive financial or personal records through the public website form or ordinary email unless Ledgered has instructed you to do so for an engagement.

Your choices and privacy requests
You can choose not to provide optional information in a website inquiry, though that may limit Ledgered’s ability to respond. You can also ask Ledgered to update or delete information you submitted. Depending on where you live and which privacy laws apply, you may have additional rights, such as requesting access to, correction of, or deletion of personal information, or opting out of certain types of data use. To make a privacy request, contact Ledgered at [privacy contact email]. Ledgered will review and respond to requests as required by applicable law.

Children’s privacy
Ledgered’s website and services are intended for organizations and adults acting on their behalf. The website is not directed to children under 13, and Ledgered does not knowingly collect personal information from children under 13 through the website.

Changes to this policy
Ledgered may update this Privacy Policy as its website, services, or practices change. The revised policy will be posted on this page with an updated effective date.

Contact Ledgered
For questions about this Privacy Policy or to make a privacy request, contact:
Ledgered
Email: hello@ledgerednwa.com